Contractor sign-in for New South Wales strata buildings
A sign at the door of your strata scheme. Contractors sign in on their own phone, and a record of who was in the building lands in your inbox every Monday.
Who uses it in New South Wales
- Building managers running one building or several, with one login across all of them and each building on its own subscription.
- Caretakers and onsite managers, who are the first to be asked when something has gone wrong.
- Strata committees of self-managed schemes, with no manager on site and nothing at the door but a paper book.
New South Wales has 91,078 strata schemes and more than a million lots (UNSW Strata Insights 2024). The ones this is for are the buildings with no system at the door: if yours already runs a building management system, it very likely has a contractor sign-in and you do not need this as well.
The number I need: your strata plan number
Every strata scheme in New South Wales has a strata plan number. It is printed on the levy notice, for example SP 12345. Put it in the sign-up form as it appears there.
It goes on your tax invoice. A strata manager will not pay an invoice that does not say which scheme it is for, so I check it against the building address. That matters here, because some older Victorian buildings carry an SP number too, and the two have nothing to do with each other.
Run from over the border
Strata Check-In is run from the Gold Coast by Jeff Blaszkowski. That makes no difference to a building in New South Wales. There is nothing to install and nobody needs to visit: you print the sign, and the record arrives by email. When you ring or email, you get me.
What New South Wales law requires
Strata schemes are managed under the Strata Schemes Management Act 2015. No law in New South Wales requires an owners corporation to keep a contractor attendance register. Strata Check-In is useful because knowing who was in your building is useful, not because a regulation demands it. Anyone who tells you it makes the building compliant is selling something.
How it works
- Sign up and print. Your building’s code is generated when you sign up, and the signage is kept in your account: A4 for a noticeboard, A5 for a door, a small label for a gate.
- The contractor signs in. They scan the code and fill in three fields on their own phone, four if the building asks which part of the building they are going to. No app, no account. They get a text with a link to sign out when they leave.
- The record arrives. Every Monday morning a report of the week lands in your inbox, with a spreadsheet attached. Anything left open at the end of the day is marked as closed automatically.
Try the demo on your own phone, or see a sample Monday report.
What it records
Six things a visit, seven if you ask where. The contractor types the business name, their name and their mobile. It records the time in, the time out and the building on its own. The seventh is where they are headed, a tap from a list you write, and only if you switch that on. Any place on that list can ask for a unit or lot number as well, which most buildings leave off. No licences, no insurance certificates, no photographs, and the register is purged every 90 days. The one thing kept longer is a key you have issued and not had back, if you switch the optional key register on.
One price, whatever the size
$39 a month per building, billed yearly. That is $468 a year plus GST, or $514.80 including GST, for twelve units or three hundred. You get a tax invoice with fourteen days to pay, and the building goes live the day it is paid.